Clinical Assessment & EHR for Psychology & Psychiatry Clinics
— ALLIED HEALTH PROFESSIONALS
Send assessments. Get results.
No PDFs, no scanning, no manual scoring.
Built for psychologists, occupational therapists, physiotherapists, and allied health clinicians who want to spend more time with clients and less time on admin. Send BAI, PHQ-9, BDI-II, IQ-10, K10 and 150+ validated assessments to clients via a secure link — they complete on any device, and you receive auto-scored results the moment they submit, filed directly into their record.
- Hours lost manually scoring BAI, PHQ-9, BDI-II and other outcome measures after every session
- Paper intake forms that clients forget, lose, or return incomplete before their first appointment
- No way to track how a client's symptoms are changing session to session at a glance
- GDPR exposure every time an assessment form is emailed as an unencrypted attachment
WHAT YOU GET
Auto-Scored Assessments
BAI, PHQ-9, BDI-II, IQ-10, K10 & 150+ more
Paperless Client Intake
150+ templates — completed & filed before session 1
Visual Progress Tracking
Session-by-session graphs, updated in real time
AI PDF Data Extraction
Digitise legacy paper assessments in bulk
01
Smart Questionnaires
Send BAI, PHQ-9, BDI-II, IQ-10 and 150+ validated assessments to clients via a secure link. Scores are calculated automatically the moment they submit — no calculators, no errors, no delays.
02
Paperless Client Onboarding
Intake forms and questionnaires sent, completed, and filed automatically before the first session — so you arrive prepared, not chasing paperwork.
03
Client Progress Graphs
Visualise each client's symptom journey with clear, session-by-session trend lines that make outcome reporting a breeze — seconds, not hours.
04
AI PDF Data Extraction
Upload existing paper-based assessments in bulk — our LLM extracts checkboxes, scores, and client data in seconds, turning paper archives into structured clinical records.
““
We cut our intake admin time by 70% in the first month. Assessments that used to take 20 minutes to score are now instant — and our clients actually complete them before they arrive.
Psychology Practice Manager
Dublin, Ireland
CERTIFICATIONS & STANDARDS
— SPECIALIST CLINICIANS · POWERED BY HEPTA PSYCH
Psychiatric-specific assessments.
Clinical records that keep pace with you.
Built for psychiatrists, GPs, and specialist consultants who need purpose-built clinical tools — not generic software adapted for mental health. Hepta Psych delivers structured psychiatric assessments, SOAP notes, referral tracking, and integrated billing in one GDPR-compliant, FHIR R4-native system.
- Generic assessment and EHR tools not designed for psychiatric clinical workflows
- Referral letters and clinical notes scattered across disconnected, siloed systems
- Manual Medicare, DVA, and PCRS claim submissions wasting valuable clinical and admin time
- Compliance and outcome reporting dragging into evenings and weekends
WHAT YOU GET
Psychiatric Assessments
PHQ-9, BAI, BDI-II, PCL-5 & specialist tools
Referral & Notes Management
Structured SOAP notes with referral tracking
Built-In Billing Tools
Medicare, DVA, PCRS & My Health Record integration
FHIR-Native Records
Every note generates interoperable FHIR R4 resources
01
Psychiatric-Specific Assessments
Send purpose-built psychiatric assessments to clients via a secure link — auto-scored and filed directly into their clinical record the moment they submit.
02
Structured Clinical Notes
Templated SOAP and free-text notes with smart pre-population — spend less time typing and more time with the patient in front of you.
03
Referral Pipeline Tracking
A clear, prioritised view of every incoming referral — status, clinician assignment, and follow-up flags — so nothing is ever lost in the inbox.
04
Integrated Billing & Claims
Submit Medicare, DVA, and PCRS claims without leaving the platform, with direct My Health Record and HealthLink integration for shared care continuity.
““
The referral tracking alone saved us two hours a day. Having psychiatric assessments, clinical notes, billing, and compliance in one place completely changed how our clinic operates.
Consultant Psychiatrist
Private Practice, EU
CERTIFICATIONS & STANDARDS
— PRACTICE MANAGERS & ADMINISTRATORS
Run your practice like
a business, not a burden.
A unified command centre for practice managers and admin teams — revenue analytics, CRM, clinician performance metrics, and workflow automation in one place. No more chasing clinicians for data or reconciling spreadsheets at month-end. Every number, every workflow, every audit trail — live.
- No single view of revenue, appointments, and clinician productivity across the practice
- Manually chasing incomplete forms, unsigned clinical documents, and outstanding billing
- Billing discrepancies only discovered at month-end reconciliation — when it's too late
- Audit trail gaps that create compliance risk ahead of regulatory inspections
WHAT YOU GET
Analytics Dashboard
Revenue, clinician engagement & productivity — live
CRM & Referral Tracking
Leads, referrals, and client conversion in one view
Automated Workflows
Document routing, approvals & reminders on autopilot
Full Audit Logs
Who accessed what and when — always compliant
01
Revenue & Billing Intelligence
Track billing trends, outstanding claims, and revenue per clinician — all from a single live dashboard. Spot issues in real time, not at month-end.
02
CRM & Referral Pipeline
Track referral sources, lead conversions, and client acquisition — connecting your clinical pipeline directly to practice performance data.
03
Clinician Performance Metrics
Monitor appointment volumes, documentation completion rates, and assessment compliance per clinician — manage with data, not assumptions.
04
Role-Based Access & Audit Logs
Fine-grained permissions for admins, clinicians, and managers — with a tamper-proof audit trail for every action, ready for any regulatory inspection.
““
We finally have a real view of the business. Revenue, clinician metrics, and referral data all on one screen — our board meetings are completely different now.
Operations Director
Multi-site Allied Health Group
CERTIFICATIONS & STANDARDS
— HOSPITALS & HEALTH NETWORKS
Enterprise compliance
without enterprise complexity.
For hospital groups, multi-site networks, and health systems navigating EHDS mandates, FHIR R4 requirements, and cross-organisational data sharing. Hepta Data provides the interoperability backbone your network needs — with the security controls your compliance team demands — without a multi-year implementation project.
- Data silos across sites and systems blocking coordinated, joined-up care
- EHDS and FHIR R4 mandates creating urgent infrastructure pressure with tight regulatory deadlines
- Legacy PDF assessments locking critical clinical data away from analytics and population reporting
- Granular access control requirements across hundreds of users, roles, and sites
WHAT YOU GET
FHIR-Native Architecture
Every form submission → FHIR R4 resource, instantly
EHDS & HIPAA Compliance
European Health Data Space — mandate-ready from day one
Enterprise RBAC
Role-based permissions across unlimited users & sites
AI Batch PDF Processing
Digitise thousands of legacy documents in hours
01
FHIR-Native Data Layer
Every form submission is automatically translated into FHIR R4 resources — breaking down silos and enabling real interoperability across systems from day one.
02
EHDS Mandate Compliance
Built to meet European Health Data Space requirements — so your organisation stays ahead of regulatory deadlines, not scrambling to catch up.
03
AI Bulk Document Processing
Upload thousands of legacy PDF assessments and our LLM engine extracts structured, searchable clinical data at scale — turning paper archives into clinical intelligence.
04
Enterprise Security & RBAC
Role-based access across unlimited users and sites, with a full tamper-proof audit log — giving your security and compliance teams the answers regulators need.
““
We were FHIR-native and EHDS-ready across three sites in weeks — not the multi-year project we feared. Hepta Data delivered enterprise infrastructure without the enterprise implementation.
Chief Information Officer
Regional Health Network
CERTIFICATIONS & STANDARDS
FREQUENTLY ASKED QUESTIONS